A private command center for overloaded business owners — tasks, emails, projects, and obligations in one gated portal, with a weekly operating rhythm.
Owners with three-plus active lines — properties, vendors, employees, projects, customers — accumulate dropped balls in inboxes, sheets, sticky notes, voice memos, and "I'll deal with it Monday." The cost shows up as missed insurance, late invoices, blown collections, secretary churn, and the owner becoming the bottleneck for everything.
Tasks, emails, notes, voice memos all land in a single sheet with consistent fields: item · owner · project · status · priority · due · waiting-on · next-action · source · last-touched. You or your admin can drop anything in from text, email, or a form.
A gated dashboard with Today · This week · Stuck · Projects · Waiting on others · Waiting on you · Money-sensitive · Client follow-ups. Gmail-login, your own; nobody else.
Pulse Bot reads new entries and suggests priority, category, next action, follow-up wording, and stale-loop flags. It drafts; you (or your admin) approve. It does not decide, send, or act without explicit permission.
Each week we sit down (or call) for 45 minutes. What got done · what is stuck · what needs your decision · what should be delegated · what should be killed. This is where the value lives.
| Phase | What happens | Price |
|---|---|---|
| 0 · Diagnostic 1–2 calls · 1 week |
Discovery call. Admin call. Review of current chaos. Operating diagnosis + recommended system delivered as a written brief. | $750 – $1,500 |
| 1 · Install 2–4 weeks |
Build the Command Inbox. Set categories + statuses + projects. Build the portal. Train admin. Two-week tuning window with one revision cycle. | $2,500 – $5,000 |
| 2 · Tune-up monthly |
Weekly review. Bot tuning. Open-loop cleanup. Follow-up drafts. Priority report. Admin support. | $1,000 – $2,500 / mo |
| 3 · Specialist scoped per module |
RE underwriting module · A/R + collections tracker · property project tracker · vendor follow-up · financing checklist · construction bid tracker. | Quoted separately |
Week 1: Phase 0 diagnostic call + admin call.
Week 2-3: Phase 1 install — Command Inbox + portal built and tested.
Week 4: First Weekly Operator Review. Tuning.
Month 2 onward: Phase 2 tune-up cadence. Specialist modules added as needed.
You're the bottleneck. The cost of staying the bottleneck is one missed insurance reinstatement, one HOA strike, one collections going past 90 days. The Operator Cockpit is the cheapest insurance against any of those.
Book the diagnostic call. Two questions answered: (1) is this the right install for your operation? and (2) what would the first install actually look like for you? Sixty minutes. Either we proceed to Phase 1, or you walk away with a written diagnosis you can use however.